People tend to be less attentive to a remote board meeting as they would in person. It’s easier to give in to the urge to check emails, eat snacks or answer the phone. The good news is that you can overcome a lot of these obstacles when you manage your meetings with efficiency. These best practices will help keep your virtual meetings on schedule as well as secure and efficient.

Use a reliable and secure online portal that has board-management software which includes an agenda creator and video integration. It also includes other useful tools like task managers and document centers. These tools allow you to conduct your meetings without leaving the portal, and ensure that everyone is able to access them regardless of their location, time zone or device. It’s a good idea also to assign a moderator for your meeting. They can oversee each system and ensure the technology is working correctly.

Send reminders to attendees for the meeting at least 24 hours before the date. This will help reduce the boardgreenroom.com/medical-data-systems-overview number of no-shows and ensure that participants have all the information required to take part. Use an agenda template to outline specific details of the call so that participants don’t get lost throughout the discussion.

If a member of the board is not able to attend a remote meeting, the board member must write a statement to the board stating the reason for the absence and detailing any reasonable accommodations needed. The board will then decide if the reason is valid. The board must be fair and uniform throughout the process, which can be complex.