The minutes of board meetings are a crucial aspect of governance. They not only serve as documents of http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ discussions and decisions they also serve as a legal document in the case of litigation. It’s important to make sure that you get the minutes correct. A poorly written set can have gaps that could make you liable. The good news is that a clear and concise body section is simple to create with the right tools and process.

In general, your minutes should be unbiased and avoid the use of opinions or interpretations about what happened. Also, you should be sure to list all the important decisions and actions, as well as any follow-up work that has been agreed on. Additionally, you must include all attendance information and a list of attendees that are not voting such as consultants or guests in your board minutes. This includes whether they’re attending in person, via phone, or via online.

Include the date, date, the time, and the location for the meeting. It is also important to specify the type of meeting, whether it is a regular, an annual, or a special board meeting. It’s also helpful to include details regarding the date and time of the meeting, as well as how it was called, or whether there was a majority of the attendees. You shouldn’t record who was in favor or against a motion, however, you should record how the motion was voted on and the result of that vote. In some instances the board may need to discuss sensitive or personal subjects in closed session. These conversations will be recorded.