The minutes of board meetings are a crucial part of governance. They not only serve as an archive of discussions and decisions, they also serve as legal documents in the case of litigation. It is crucial to ensure that the minutes are correct. A inadequately written set can leave gaps which could result in liability. It’s easy to http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ create a body section that is simple, concise, and accurate with the right tools.

In general, your minutes must be objective and refrain from the use of opinions or interpretations about what transpired. Be sure to document all major decisions and actions including any follow-up work that has been agreed on. Additionally, you should note all attendance information as well as a list of non-voting attendees (such as guests or consultants) in your board’s minutes, and note whether they’re there in person, by telephone, or online.

Include the date, date, the time, and the location for the meeting. It is helpful to mention the type of meeting as well as whether it’s a regular, annual or a special board meeting. It is also important to indicate whether a quorum was present and any information about how the meeting was called and when. You shouldn’t record the number of people who voted for or against a motion, however, you should note the manner in which the motion was voted on and the result of that vote. In some cases your board may have to discuss sensitive or confidential issues in private, and the conversations will be recorded in closed session minutes.