A virtual dataroom (VDR) allows businesses to securely store and share documents on the cloud. Most VDRs come with robust encryption techniques and access control, delivering security via digital encryption that shields sensitive data from unauthorized access. Because of this, VDRs can aid in streamlining processes, speed up deals and improve communication.
VDRs are commonly used in mergers and purchases where parties exchange large amounts of documents during due diligence prior making a big deal. VDRs make M&A more efficient and less expensive because they do not need to deliver documents or travel to meetings.
VDRs are also useful for strategic partnerships, in which parties collaborate to develop new products or expand an existing business. When partners require access a company’s data it may be difficult to do so without divulging sensitive information, and possibly triggering an unintentional violation of compliance.
Security is the main aspect to consider when selecting a VDR whether it’s going to be used for due diligence, M&A or internal collaboration. Modern VDRs feature multi-factor authentication, advanced encrypted both in transit and at rest as also audit logs as well as other security features that reduce risk. They also offer features like watermarking, disabled printing and blind view, which help protect the privacy of confidential documents. This helps ensure that only authorized users have access to the document and demonstrates the integrity of data. The most reliable VDRs also offer data on file activity and users that can be accessed by administrators for accountability.